Sunrise Systems Inc,
Role : Procurement Specialist - Intermediate
Location: Newark , NJ 07102
Type: Hourly Contract Opportunity (W2 Only)
Job Summary/Basic Function:
Position is responsible for procurement and real estate lease administration support including eProcurement PO system administration, invoice processing, and P-Card program administration. eProcurement support includes user maintenance, PO creation, and supplier on-boarding.
This position will also be responsible for updating the SAP system, invoice reconciliation / processing, etc.
In addition, this position will also be responsible for reviewing lease documentation, funding program with IFM supplier, understanding contractual financial obligations to ensure timely and accurate payments to landlords and vendors.
Position reports to Sr. Manager – Procurement Operations. 35% - eProcurement System Administration:
Manage and execute supplier on-boarding process requiring extensive communications internally with business unit representatives, Corporate Accounts Payable as well as externally with suppliers. Must assemble and maintain all pertinent documentation and maintain tracking mechanism on status of all supplier on boarding requests.
Serve as primary interface with third party suppliers to establish implementation work plans and track supplier registration process.
Perform all user profile administration functions for the eProcurement application. Includes establishing new users, profile changes as well as terminations.
Requires timely action as well as maintaining indisputable documentation for audit purposes.
Interface with Finance to maintain tables associated with transaction approval rules.
Analyze daily system generated reports to validate all SAP interface batch jobs were completed and resolve all transaction errors by interfacing with IT support and Corporate Accounts Payable.
Provide process and transactional direction to users outside the Procurement Organization including end users and Corporate Accounts Payable.
Procurement Organization Support:
Process purchase requisitions/purchase orders and communicate requirements to suppliers
Invoice processing as needed
Responsible for timely and accurate reconciliation and processing of Procurement related accounts including but limited to IFM supplier funding program, Procurement Credit Card Statement, Travel BTA accounts, and Automotive Fleet charges, ensuring all charges are reconciled, adhere to contractual obligations, and accurately charged back to responsible Client organization.
Interact with Procurement Buyers to validate all charges and collect required documentation.
Maintain all data associated with automotive fleet driver and vehicle information in SAP ERP Fleet application.
Ensure accuracy of all chargebacks to business units and respond to all BU and accounting inquiries.
Follow up with corporate users as needed in support of corporate programs to resolve issues or gather needed data.
Coordinate accounting and funding requirements/information regarding real estate facilities management between outsourced service provider and Client internal accounting
Additional Job Details:Competencies: Key desired behaviors; e.g., problem solving, innovation, collaboration, etc.
Well organized, detail oriented, self-motivated problem solver. Functions independently within broadly defined direction. Employs a disciplined process for defining, measuring and achieving desired results and objectives on multiple projects. Ability to set priorities and must be able to communicate and coordinate within the multiple organizations.
Excellent interpersonal and communication skills. Ability to interface with all levels of management internally and externally. Provides timely and effective written and verbal communications; seeks input from others. Strong skills to communicate clear directions and report to management. Develop and maintain a network of contacts to achieve key business, organizational and cross-business unit objectives.
Strong leadership skills required to encourage and obtain cooperation internally to Procurement and across virtually all Client Units as well as supplier community.
Highly motivated and proactive; Must be open to continuous learning and change, accept and embrace process change/transformation through technology and innovation.
Track record of providing excellent client service while diplomatically pushing back with alternate approaches or solutions where appropriate
High sense of urgency and thrives in fast paced, dynamic organization with time sensitive deadlines Communications:
Key communications contacts (internal/external) and level of persuasion required Provides timely and effective written and verbal communications
Extensive written and verbal communications required to interface with all levels of internal and external stakeholders on a daily basis
Ability to influence stakeholders to comply with Procurement processes and external suppliers with ability to influence suppliers to participate in Client's eCommerce processes and to provide timely responses for necessary information and resolve technical issues as necessary.
Provides timely and effective verbal and written communications with all stakeholders such as delivering end user training session
Routinely interact verbally and in writing with third party eCommerce provider. Other Requirements: e.g., working conditions, physical requirements, travel, etc.
This position would normally not require Travel.
Additional Job Description30% - Real Estate Lease Administration Support:
Review and audit lease documents including updating and maintaining all lease information and data in excel
Review invoices in conjunction with lease requirements and gather all supporting back-up documentation from landlords and/or other billing parties to ensure that all calculations are correct
Maintain landlord and facility related contact info
Review rental statements and invoices for accuracy, process monthly rental payment, analyze rental liabilities, perform account audits, reconciliations, and other facility and capital projects related payment reviews, and work with landlords and vendors to resolve charge and/or payment disputes. BASIC QUALIFICATIONS – Scope: Budget, employees direct and indirect and other resources managed. Attach organization chart both current and proposed if applicable.
Reports to Sr. Manager Procurement Operations
Individual Contributor, no direct reports
Education & Experience:
Bachelor's degree in relevant field required.
2-4 years of relevant experience.
Ariba administration and SAP ERP experience strongly preferred.
Proficiency in personal computer applications, eProcurement applications, influencing skills, building team alignment, experience in reviewing and executing contracts and purchase orders.
Must be expert in Microsoft Excel (including pivot tables, vlookups, etc.) as well as Word and Power Point.
Must have experience in real estate lease administration and ability to review and interpret complex real estate lease terminology
Michael | Lead Recruiter
Sunrise Systems Inc.
Transforming Business. Enhancing Careers
105 Fieldcrest Ave Suite# 504, Edison, NJ 08837 USA
Direct: (732) 272 0265 Fax: (732) 603 2208
Sunrise Systems was founded in 1990 and has since evolved into a leading professional Services and Solutions firm specializing in the areas of Staffing, Information Technology development, and IT Consulting services. With over 20 years of industry experience, we at Sunrise Systems pride ourselves on our flexible engagement models, designed to cater to our clients’ Staffing, Consulting, and Technology needs. Over the years, Sunrise has built a strong talent pool with a wide range of experienced IT professionals. With our proven placement strategy, we offer clients unparalleled project management experience, technical expertise, and industry-specific acumen, as well as the right professionals to fit any unique company culture.