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Job Details

Procurement Analyst Central Office Procurement


Brooklyn, NY, United States

Posted on
Jan 03,2020

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This title is in a civil service competitive class that is subject to examination. Position is only open to candidates with permanent NYC Civil Service status as Procurement Analyst.
(Those who previously applied need not re-apply)
Position Summary:
The Central Office Procurement (COP) Procurement Analyst is responsible for assisting in the procurement process by coordinating the purchase of equipment, services, supplies, and materials for new as well as for contracts already in place. The Procurement Analyst advises and assists in the preparation of contracts, which includes procurement proposals, qualifications, and verifications of information. Performs related work.
Reports to:
Director of Central Office Procurement
Direct Reports:
Key Relationships:
Works closely with the Director of Central Office Procurement, the COP team, DCP staff, New York City Department of Education (DOE) central offices, DOE legal staff, non-DOE attorneys, Corporation Counsel, the Office of the Comptroller, vendors, and other stakeholders.
Facilitates all phases of the Professional Services acquisition process, including provider selection and supplier negotiations.
Works with program offices to develop solicitation specifications and associated pricing forms.
Prepares and releases Request for Proposal (RFP), Request for Bid (RFB), and Multiple Task Award Contracts (MTAC), as well as other procurement methods related to the procurement of professional services for the DOE.
Prepares Executive Summaries for RFP, RFB and MTAC approval, Requests for Authorization for the Chancellor, and Panel on Educational Policy approval.
Tabulates, reviews, and analyzes vendor proposals and bids to ensure that the proposals meet minimum qualifications and solicitation requirements.
Conducts cost/price analyses and reviews by comparing market conditions, price trends, and trade practices.
Negotiates with vendors in order to secure the best overall value to the DOE, and ultimately to the City of New York.
Performs Contractor/Vendor Responsibility determination of bidders/proposers.
Reviews proposals and bid-related documentation to ensure accuracy.
Collaborates with attorneys, internal and external to the DOE, during contract development to complete various contract administration actions, including the review and verification of the accuracy of contracts and addressing discrepancies as needed.
Populates the contract administration and development databases with the necessary information to facilitate the approval process, and to develop and maintain records tracking and reporting requirements.
Assists the Director with registering contracts with the Office of the Comptroller.
Qualification Requirements:
Position is only open to candidates with permanent NYC Civil Service status as Procurement Analyst.
In addition to meeting the minimum requirements, individuals must have one additional year of of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
Excellent writing and verbal skills.
Superior organizational skills and strong attention to detail.
Highly advanced skills in Microsoft Office, particularly Excel and Access.
Strong multitasking and project management skills.
Internal candidates preferred.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through
January 16, 2020 until 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy
Job Location
Brooklyn, New York, United States

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