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Job Description Summary:
BASIC FUNCTION: The Procurement Analyst plays a key role in the supply chain management process. This role supports Benchmark’s corporate Procurement function in all procurement activities including: execution of procurement strategy, strategic sourcing, operations procurement, partner / vendor management and project management. This role is responsible for working closely with the Benchmark Procurement leadership and property procurement functions to manage and optimize direct and indirect spend. This position is expected to grow the role of procurement analytics in the development of direct and indirect spend categories, as well as to take an active role in the continuous improvement of Benchmark’s best-in-class procurement program.
The primary responsibility is to serve as the liaison between Benchmark and vendor partners, specifically as it relates to Procurement product or service initiatives and projects. The Procurement Analyst will work closely with his/her supervisor to ensure that all purchases, direct and indirect, have been made consistent with company's procurement policy(ies), and that new policies are developed as needed. The Procurement Analyst will manage procurement projects intended to further engage the Benchmark portfolio, including but not limited to: launching partner programs, releasing procurement campaigns, and coordinating partner / procurement council meetings. This role will also engage and support stakeholders to build consensus and ensure corporate and property buy-in as we operationalize programs across functions and locations.
This position will also take an active role in new build and renovation projects, identifying product specifications that align with the property’s competitive set and the Benchmark procurement program, as well as managing the 3rd party purchasing company to meet lead times and budget constraints.
Essential Job Functions/Key Accountabilities
Procurement Leadership & Strategic Planning
Contribute to the department’s evaluation of organization-wide procurement policies and procedures, making recommendations for the implementation of standards that represent best procurement methods.
Work with Director of Procurement to coordinate procurement advisory councils to develop procurement policies, product standards/specifications, and systems to support the range of portfolio assets
Coordinate, facilitate and maintain Procurement training program(s) for property executive leadership, and procurement support teams, ensuring organization-wide awareness and utilization of Benchmark’s Procurement partners, systems, policies and procedures.
Provide support to property departmental procurement functions, ensuring alignment with corporate procurement initiatives and programs.
Ensure that all home office procurement activities and procurement projects are managed within budget, maintaining the highest level of ethics
Participate in the process of identifying and selecting partners / vendors to expand and enhance the portfolio’s overall procurement offering, and to manage the company's risk due to market fluctuations: inspect and test vendor products, communicate company needs with vendors, evaluate and compare vendors, document costs and generate monthly metric reports, as well as document the communication cycle with potential partner / vendor leads.
Collaborate with properties to assess and approve global suppliers that can effectively meet the company's procurement needs in a timely/cost effective manner without compromising quality.
Oversight of executed vendor partner agreements, tracking contract details, termination dates, renewals, benefits, and collection of administrative fees, sponsorship funds, or other partner fees
Promotion of the Benchmark Procurement Program – Drive property participation and manage relationships with vendors, including effective program campaigns
Drive standardization of processes and procedures, transaction methods with suppliers, supplier selection process and ongoing supplier management, data collection, usage metrics and internal communication strategies.
Develop and maintain strong professional relationships with suppliers and internal corporate departments to optimize the company's competitive position in the marketplace.
Consistently track supplier performance and industry standard to alleviate risk, communicate key learning's and developments to management.
Procurement Project Management
Project manage procurement related new build and renovation projects, to include: aligning procurement strategy with project, developing and managing new build OS&E budgets, identifying and receiving approval on product specifications, product databases, project trackers, coordinate 3rd party processor deliverables, reviewing purchase orders for approval, and reporting on project status and budget to actual purchases.
Facilitate and track procurement related bid projects (small to large scale), initiated by property or home office, to include RFQs and RFPs.
Monitor and report items/categories and business trends within all categories to identify potential areas of opportunity, based on the market research.
Develop budgetary requirements for assigned products, projects and materials and forecast expected purchase price variances.
Track supply quality and feedback. Resolve vendor or contractor grievances and claims against suppliers, escalating to supervisor as appropriate.
Collaborate with Director of Procurement to devise ways and means to maximize buying efficiency and to minimize risks.
Facilitate project or product council boards, such as Culinary Council, to develop successful and profitable products and services - by ensuring initiatives either generate new revenues or reduce operating expenses, and by ensuring cost of goods sold are competitive in price and value oriented.
Develop and consistently update Standard Operating Procedures for assigned procurement related functions.
Skills & Knowledge
Hotel and/or F & B operational experience: Indirect and direct category purchasing responsibilities and experience creating and managing a new hotel/resort/restaurant opening budget is preferred
Analytical skills: Ability to process a lot of information, and make decisions based on said information
Presentation skills: Comfortable speaking in front of small groups and presenting opinions to stakeholders on both side of the process
Strong analytical skills: Use analytics to compare vendors based on a variety of factors and make a recommended decision that best benefits the organization
Advanced spreadsheet & database skills: Complex Microsoft Excel/spreadsheet skills and basic Microsoft Access/database skills are preferred
Advanced project management skills: Experience with project management software is preferred
eProcurement systems: Knowledge of general purchase to pay processes and systems, experience with BirchStreet, iBuyEfficient and/or Adaco is preferred
Negotiation Skills: Experience writing and negotiating contracts
Decision Making Skills: Experience recommending or making decisions on whether or not to purchase from a particular vendor / partner
Collaborative Skills: Work with multiple departments to understand their needs, and when negotiating costs of vendor contracts
Strong relationship skills, business acumen and professional presence
Minimum 2 years of experience in a leading supply chain organization
Minimum 1 years of leadership within the procurement function
Hospitality experience in Hotel, Resort or Restaurant environment
Bachelor’s degree in supply chain management, business, or related field
Minimal travel, up to 20% of time
Attend professional conferences or trainings, and execute on property-specific projects which require in-person meetings
It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.
Carpeted office environment with good lighting and ventilation.