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Procurement Specialist GHSC-PSM

Arlington, VA

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Procurement Specialist, GHSC-PSM
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Procurement Specialist, GHSC-PSM
Location:** Arlington, VA
Department:Global Health and Supply Chain Office, PSM Project
Job Level:Mid-Level
Employment Type:Full time
Chemonics seeks a Procurement Specialist for the USAID Global Health Supply Chain Program- Procurement and Supply Management (GHSC-PSM) project located in Arlington, VA. GHSC-PSM is the primary vehicle through which USAID will 1) procures and provides health commodities; 2) provides technical assistance to improve partner countries’ management of the supply chain; and, 3) collaborates with key international stakeholders to support global health initiatives. The project encompasses three primary objectives: global commodity procurement and logistics; systems strengthening to support in-country supply chain management; and collaboration via strategic engagement to improve long-term global supply of health commodities.
The Procurement Specialist receives requisition orders (ROs) from country offices and other clients, ensures contract compliance for procurement and supplier contracts, and obtains sign off from clients on finalized ROs. The Procurement Specialist also is responsible for completing the necessary sourcing events (including drafting and issuing RFXs, confirming products specifications, Completing procurement requirements evaluation, and drafting the subcontracts for execution with vendors). The Specialist will create purchase orders (POs) and coordinate with suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders. We are looking for individuals who have a passion for making a difference in the lives of people around the world.
Responsibilities include:
Obtains country office and/or USAID mission approval for Requisition Orders
Together with the Forecast and Plan team, determines whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required
Organizes Source Selection Evaluation Board (SSEB) for each sourcing project
Creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions
Conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform
Monitors the tender submission process for formatting, completeness, consistency, and compliance
Evaluates RFX responses leveraging standardized scoring methodology
Makes supplier award recommendations to supervisors
Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts
Assists in the management of data related to the tendering process
Provides proactive and courteous customer service communication both verbal and written formats
Follows up on inquiries in a timely fashion
Continuously works to improve and broaden health commodity product knowledge
Liaises with Quality Assurance team and Lab Specialist team to ensure that requested health products meet appropriate quality standards and are in line with the USAID guidelines
Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pickup and ship goods to final destination
Stays abreast of and communicates any changes in contractual requirements
Minimum 3 years of procurement, supply chain, and/or technically relevant work experience
Bachelor’s degree or equivalent work experience
Solid understanding of USAID and other Federal Acquisition Rules
Pharmaceutical procurement experience preferred
CIPS, CPSM, or other relevant procurement certification preferred
Experience living or working in developing countries preferred
Technical product knowledge of one or more GHSC-PSM product areas
Experience living or working in developing countries preferred
Willingness to work overseas for up to 4-8 weeks per year and to consider long-term overseas assignments
Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings
Strong knowledge of MS Office applications
Ability to work both independently and as part of a team
Demonstrated leadership, versatility, and integrity
Foreign language fluency desired
Application Instructions:
Apply through our Career Center at **** by August 17, 2018. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.
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