Catholic Charities of Santa Clara County
Requisition Number18-0156Post Date5/15/2018TitleProcurement & Technology ManagerCityWashingtonStateDCDescriptionCOMPANY OVERVIEW: Catholic Charities is the social ministry outreach of the Archdiocese of Washington. We believe in strengthening the lives of all in need by giving help that empowers and hope that lasts. Catholic Charities works to create a world in which every person is cherished, regardless of individual limitations, and strengthened in the use of personal gifts in order to reach his or her full potential as a valued member of the community. We are looking for exceptional people who share our vision and values. Inspiring Hope. Building Futures.JOB SUMMARY: The Manager of Procurement and Technology manages the purchasing processes for the Agency. The position oversees the processes related to the management of Agency-owned mobile devices (i.e. cell phones, tablets, and hotspots) and the voice over internet phone (VOIP) system.ESSENTIAL DUTIES and RESPONSIBILITIES: • Manage the procurement function following Agency practices, procedures and applicable local, state and federal regulations.a. Manage the day-to-day operations of the procurement process. b. Manage purchasing of hardware, software and technology services for the IT Department.c. Identify suppliers that satisfy the Agency’s purchasing requirements. d. Work with the Sr. Director of Admin Services to secure advantageous terms and initiate business and organization partnerships with external vendors.e. Ensure suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon.f. Track and report key functional metrics to reduce expenses, improve effectiveness, and build a culture of long-term saving on procurement costs.g. Maintain knowledge of all Agency and governmental rules affecting purchases, and provide information about these rules to Agency staff and vendors.h. Play a key role in the, maintenance of the Agency’s procurement software. (upgrades, trouble shooting, etc.).i. Serve as the liaison between administration, finance, and IT on procurement issues and procedures and participate in cross-functional teaming across other business functions and initiatives.j. Supervise support staff, conduct evaluations, coach, train, counsel and advise staff; take corrective action as needed, and set standards for customer service.• Manage the Agency’s Mobile Device Program and VOIP Phone System.a. Manage the distribution, inventory, and collection of all mobile devices and VOIP phones issued by the Administration department.b. Manage the mobile device management (MDM) platform used to assign Agency mobile devices including all software license updates.c. Monitor the MDM output on a daily basis to track violations of policy and work with program managers to resolve related issues.d. Manage the update of all mobile device software and apps to ensure all are current.e. Procure mobile device replacement accessories and charge programs where appropriate.f. Maintain the database used to track VOIP phones.g. Develop and implement processes to provide training and support to mobile device and VOIP phone users.h. Work closely with vendors to ensure support with activations, deactivations, procurement, trouble-shooting and device replacement.i. Work with the Sr. Director of Administrative Services to protect the Agency and staff by developing sound practices and procedures related to wireless devices.j. Reconcile monthly billings and submit to Accounts Payable (AP).RequirementsEDUCATION and EXPERIENCE: • Bachelor’s degree in a business, information technology, accounting, contract management or a related field.• Five (5) years’ experience in procurement management or asset management preferably in an office inventory control environment.SKILLS and COMPETENCIES:• Extensive computer knowledge and skills in Microsoft Office products – SharePoint, Word, Outlook, PowerPoint and Excel.• Knowledge of procurement, invoice processing and payment functions in an electronic environment.• Ability to communicate effectively in written and oral form.• Analytical ability and independent thinking.• Skill in record keeping and attention to detail.
Catholic Charities of Santa Clara County
Website : http://www.catholiccharitiesscc.org/