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Job Details

Mail amp Supplies Specialist

Company name
Goodwill Industries of Central Texas

Greendale, WI
4 hit(s)  


Our Mail and Office Supplies Specialist is responsible for maintaining daily mail service operations and procurement operations of office supplies for our Greendale Facility. Responsibilities include but not limited to: monitoring/maintaining professional central mail and office supply room, providing timely provision of mail, supplies, collecting data and preparing reports and maintain copy areas. Provide back up to the Receptionist.

Monday - Friday 7:30AM to 5:00PM

1. Receive and sort mail to appropriate recipients or departments

2. Ensure delivery of outgoing mail to courier or post office

3. Provide support with special printing and/or collating projects

4. Perform data entry activities

5. Maintain adequate mailroom supplies

6. Check postal rates and weigh outgoing mail

7. Post shipping labels on packages

8. Complete shipping forms

9. Arrange for courier services to pick up and deliver packages

10. Replenish supply of post office forms

11. Purchase postage and ensure postage supply

12. Monitor and replenish Office supplies with appropriate approvals.

13. Maintain and supply copiers with paper, toner and developer supplies.

14. Maintain professional central mail and Office supply room.

15. Contact vendors for office equipment repair/maintenance and problem resolution.

16. Collect data and prepare reports as assigned.

17. Greet visitors and staff in a pleasant and professional manner.

18. Maintain standards of confidentiality.

19. Create and post signage for conference rooms

20. Monitor and replenish supplies for conference rooms (e.g., easels, flip chart paper, markers, whiteboard markers, etc.)




A. Core Competencies:

1. Knowledge of and skill in applying office practices and procedures.

2. Knowledge of procurement processes and procedures in an office environment.

3. Knowledge of computer programs, including Microsoft Word and Excel, or related computer programs.

4. Knowledge of safety practices and procedures in the working environment.

5. Ability to prepare and maintain neat, accurate and complete records of report.

6. Ability to work and communicate effectively with employees, the public, and a variety of professionals in a professional and cooperative manner.

7. Ability to set priorities, work independently, and identify and solve work related problems.

8. Ability to maintain accurate bookkeeping records.

9. Ability to work efficiently and accurately with little supervision.

10. Ability to maintain confidentiality of communication between service participants and Job Center/Human Services staff.

11. Ability to handle sensitive/difficult situations.

12. Ability to handle high volume telephone calls/visitors.

B. Training and Experience:

1. High school graduate or equivalent.

2. Two years related work experience.

C. License or Certificate:

None required

D. Physical/Sensory Demands: (Range of motion, weight requirements, repetitive use of hands/feet, speech, vision, hearing, other requirements)

1. Must be able to move about office areas.

2. Ability to lift up to 25 pounds for maintaining central supplies room.

3. Repetitive use of hands is required in the form of fine manipulations while using computer and typewriter keyboards and switchboard.

4. Must speak clearly and hear well in order to effectively use communications equipment.

5. Ability to observe switchboard.


A. Vocational/Technical degree preferred.

B. One year procurement experience preferred.

C. Bilingual skills, particularly in English and Spanish related languages preferred.

Goodwill is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, national origin, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by federal, state or local law. If you are an individual with a disability and need assistance or an accommodation during the application process, please call 414-847-4131 or email For more information on EEO and other rights, please click here

Company Profile
For almost six decades, Goodwill Central Texas has relentlessly focused on a single goal: empowering people to work. The extremely high levels of unemployment among segments of our community are unacceptable, specifically for those people who have disabilities, lack education, have criminal backgrounds, or are facing homelessness. We believe everyone matters, and that advancing business and valuing our earth leads to stronger communities where individuals and families thrive. More than 100,000 Central Texans are unable to find stable employment on their own. Our education and job training, retail stores and business services, and community partnerships enable us do whatever it takes to transform lives through the power of work. Our Culture Goodwill Central Texas is distinguished through its fully inclusive culture. We maintain a positive and open work environment. Culture starts with a value system, and supporting these values through action is the ultimate challenge. Goodwill embraces an important concept called ‘servant leadership.’ Through this approach, the leaders of our organization are actually at the bottom of an inverted organizational chart. It is their primary duty to serve, coach and enable employees to succeed. Although leaders may set the standards, it is up to them to continue to nurture them. We are often mentally, if not physically, somewhere else as we move to the next crisis. “Being” is a challenge most of us do not meet when interacting with one another. To quote author James A. Autry, “there are five ways of being” that must be fulfilled if one is to embrace this approach—they are not easy.

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