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Job Details

Senior IT Procurement/Financial Specialist

Company name
Wilson Elser Moskowitz Edelman & Dicker, LLP

Location
Florham Park, NJ, United States

Employment Type
Full-Time

Industry
Finance, Procurement

Posted on
Aug 20,2019

Valid Through
Dec 03,2019

Apply for this job






Profile

Wilson Elser’s IT department currently seeks a Senior IT Procurement/Financial Specialist to join the team. 

This position can be located in either our NYC Downtown office at 125 Broad Street, or Florham Park, NJ office. 

The Firm

Wilson Elser is a full-service and leading defense litigation law firm who faithfully serves our clients with more than 800 attorneys, across 39 offices in the United States and one in London. Founded in 1978, we rank among the top 200 law firms identified by The American Lawyer and 53rd in The National Law Journals survey of the nations largest law firms.

The Position

Supports the core administrative functions for IT the financial controller function for the IT department. Maintain primary responsibility for IT purchasing for all technology-related equipment, invoice tracking, and asset tracking throughout its life cycle. Assist in establishing and implementing policies, procedures and inventory controls to ensure that Wilson Elser obtains the best pricing on technology purchases. Assist in financial budgeting and reconciliation of financial reports for the budget. Plan, monitor, and record hardware/software licenses to ensure compliance with vendor contracts. Plan and finalize purchasing and procurement strategies. Acquire resources within budget and facilitate communication between the firm and its vendors in order to deliver products and services according to plan. 

Qualifications

Experience supporting an information technology organization strongly desired

Bachelor’s degree preferred

Technical background a big plus

Automated inventory and purchasing systems 

Excellent Word, Excel and PowerPoint skills

Familiarity with technical equipment: PC’s, servers, peripherals, etc.

Strong organizational, communication and negotiation skills

Ability to consistently meet deadlines, often under time constraints

Ability to develop strong internal and external relationships 

Ability to multi-task

Responsibilities

General Duties

IT purchasing and vendor invoicing

IT asset (hardware and software) inventory tracking

Lead/participate in small projects as needed

Support the PMO function, assist in preparation of departmental reporting

Provides Calendar and PTO time tracking for IT 

ADP/WebTime administration and reporting for IT 

Traditional administrative support (meeting coordination, expense reports, travel reservations, etc.)

Work closely with all departmental managers to ensure service levels are maintained

Communicates effectively with all levels of staff with purchase requests

Provide quality control for the purchasing function for all hardware, software, training and telecom

Adhere to and make recommendations on improving policies and procedures to monitor and tighten controls over the assignment of technology equipment

Provide support for staff with technology related equipment

Purchasing Duties

Research, cultivate and maintain key vendor relationships

Reply to vendor inquiries; resolve issues and disparities relating to purchases of goods, services and payments 

Communicates effectively with all levels of staff and vendors regarding purchase requests

Obtain bids and negotiate pricing on all information technology equipment and services

Updates on delivery and inventory status

Locating and obtaining equipment for emergency equipment needs

Accounting Duties

Review and compare purchase orders and invoices to verify validity of information

Assistance with IT budget planning and monthly financial variance reconciliation

Prioritization of payments to outside vendors and preparation of special check requests

Submit and track all invoices and related documentation to the Finance Department to ensure timely payment to vendors

Generate and analyze accounting reports for IT

Develop and coordinate the preparation of detailed financial spreadsheets for use in the IT budget management process

Process Practice Support vendor invoices for payment; follow up as required

Why Should You Apply?

Excellent Benefits 

Generous PTO plan 

Excellent growth and advancement opportunities 

Corporate Discount Plans

Company info

Wilson Elser Moskowitz Edelman & Dicker, LLP
Website : https://www.wilsonelser.com/

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