Jacobs (Jacobs Engineering Group Inc)
Springfield, VA 20598
Jacobs National Security Solutions (NSS) provides world-class IT network and service management capabilities; cutting edge cyber threat awareness and cybersecurity solutions; innovative web- and software applications development; and advanced data analytics for major clients in the Intelligence Community, Department of Defense, and Federal Civilian Agencies.
Our forward thinking solutions deliver an integrated approach to IT network design and management, full lifecycle IT service management, IT service delivery, asset management, logistics and procurement, and vendor management. We leverage the expertise and passion of our employees to conduct identity and access management, penetration testing, and vulnerability assessments for our nation’s most closely guarded agencies and networks. Our Cyber Security Operations Centers ensure safe, effective network operations for Federal clients while our data scientists are helping stop illegal acts before they can endanger Americans or our way of life.
Jacobs promotes a culture of operational excellence to create a safer, smarter, and more connected world while upholding the highest standards of compliance, quality and integrity.
We continue to thrive and need your talent and motivation to help propel us farther, faster.
JACOBS is seeking a Senior Procurement Support Specialist in Springfield, VA.
Duties will include:
Perform daily procurement like activities as assigned by management or customer tasking systems
Perform purchasing activities as assigned by the immediate on-site supervisor or customer tasking systems
Maintain CPSR compliance and CPSR compliant project folder. These records must be pristine in case of internal and external audit or review, and any discrepancies and corrective actions are the responsibility and direction of the on-site procurement supervisor and compliance lead
Prioritize work daily depended upon urgent and first in first out assignments, consult with supervisor when conflicting priorities arise
Ensure all procurement files are in compliance with CPSR, FAR, DFAR, Government and Agency-specific regulations, and/or company policies and procedures
Processes and completes simple to complex purchase requests; determines prices from available vendors which meet cost and quality guidelines; places orders; verifies receipt of purchase
Conducts complex negotiations with suppliers to obtain products at the best quantity and cost in order to ensure end-users needs are met; negotiates delivery, terms and conditions, and pricing
Ensures that the items and services are purchased from specified suppliers and are delivered according to agreed terms and conditions
Responsible for coordinating with receiving department to resolve any receipt issues so no delays will occur in delivery
Solicits vendors for materials, products and services through formal RFP/Qs to include competitive and single/source
Maintain communication with suppliers during the course of procurements in order to ensure timely delivery while maintaining compliance with the requirements of the procurement documents
Establishes relationships with new suppliers and develops new supply sources
Receives and evaluates proposals, quotations, and bids for acquisitions
Analyzes bids for specification compliance, prices, delivery commitments and past performance
Reviews planned orders. The acquisitions process and compliance to agency regulations is often complex and determined by size and value of the contract, with the higher the value, the more complex it becomes
Responsibilities of any procurement specialist are record keeping. That means staying on top of everything from purchase orders and receipts to tracking numbers
Works under and reports to a first line on-site contractor supervisor and at this level has no supervisory authority
Other duties as assigned
Periodic responsibilities include:
Assist other team members with other assignments as needed and directed by supervisor
Active TS/SCI with polygraph required
Requires two (2) years of college with courses in business administration, industrial management, or appropriate discipline, and six (6) years progressive experience, or any equivalent combination of relevant education and experience
Advanced oral and written communication skills are required along with comprehensive knowledge of company policies and procedures, and work flow processes
General business administration and/or previous administrative assistant experience
Be a self-starter with impeccable attention to detail and organizational skills. Must be organized, ensure quality, and pride in your work
Must be able to interface with individuals at all levels of the organization both verbally and in writing
Proficiency in the use of MS Office product suite (PowerPoint ,Excel, Word, SharePoint)
Effective time management skills
Ability to become familiar with Customer and Logistics regulations and policies
Oral and written communication skills sufficient to compose and deliver responses to customers’ routine questions in a clear and concise manner
Ability to develop an internal network of professional working relationships within the work unit and with service partners’ counterparts in other Offices
Ability to interact with customers effectively in resolving routine problems
Ability to adapt to changing work requirements and priorities
Ability to use good judgment and personal initiative in recognizing appropriate action to be taken for completion of tasks
Ability to demonstrate a high level of service delivery
Ability to interact with people who have different values, cultures, or backgrounds
Working knowledge of customer networks/systems
Excellent interpersonal skills to interface consistently and effectively with customers, technical staff, project team members, and management to identify issues, negotiate changes, meet deadlines, and provide excellent customer service
Excellent oral and written communication skills; ability to explain rules, procedures clearly and accurately, both orally and in writing
Ability to elicit information on moderately complex technical problems from non-technical customers for resolution of problems requiring significant analysis across multiple environments
Ability to work independently or in a team environment
Ability to organize and plan personal as well as team tasks in a changing environment, monitor their execution, anticipate risks, assess impacts, and develop contingency plans
Must be a team player
Comprehensive knowledge of FAR, DFARS, CPSR, and contractual and customer requirements to ensure all procurement activity performed is done so in a compliant manner and in accordance with company policies
Essential Job Functions
General Office environment. The work environment is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as individuals across the Company and Customers.
Most work will be done at a desk or a computer. Typically employees sit comfortably to do their work, interspersed by brief periods of standing, walking, bending and carrying papers and files, and extensive periods requiring the use of computer terminals to accomplish work objectives. There may be times you go in the warehouse to look for items.
Equipment and Machines:
General office equipment including PC/laptop, Fax, Copiers, Shredder, Printers, Telephone, and other miscellaneous office equipment. Computer work is required.
Must be proficient in MS Office, particularly Excel. Use of calculator, printer, fax, scanner, telephone, filing cabinets, and other standard office equipment is required.
ust be able to maintain regular, reliable attendance and ensure on time daily arrival.
Attendance and punctuality are essential in this highly collaborative environment. Overtime work may be required in support of customer deliverables or other priority assignments as determined by management.
Needs to be available to work overtime during critical peaks and be available to meet last minute requests for overtime should the situation occur.
Other Essential Functions:
Must take and pass a drug test and background check.
Must be able to communicate effectively both verbally and in writing.
Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others.
Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation.
Must be able to interface with individuals at all levels of the organization both verbally and in writing.
Must be well-organized with the ability to coordinate and prioritize multiple tasks simultaneously.
Must work well under pressure to meet deadline requirements.
Must be able to communicate effectively with individuals at all levels of the organization.
Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law. Jacobs is a background screening, drug-free workplace.
Jacobs (Jacobs Engineering Group Inc)
Website : http://www.jacobs.com
Jacobs Engineering Group Inc. is one of the world’s largest and most diverse providers of professional technical services. With 2013 revenues of nearly $12 billion, we offer full-spectrum support to industrial, commercial, and government clients across multiple markets. Services include scientific and specialty consulting as well as all aspects of engineering and construction, and operations and maintenance. Our primary markets include: