How to Become a Procurement Clerk

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The tasks of a procurement clerk are way far from boring. From the root word procure which means to obtain or to acquire, a procurement clerk is in charge of sorting and filing requests for materials and supplies, keeping track of purchased materials, existing supplies, and inventories, and is also in charge of addressing concerns about purchases and orders.

To get a better picture of what a procurement clerk does, imagine when you're at the office and you discover that the photocopier doesn't have any paper anymore or the printer is out of ink. Who do you call to inform of such matters? The procurement clerk of course! He or she may send someone out like the company technician to replace ink cartridges or give you a ream of paper to load in the photocopier. As far as supplies go, the procurement clerk is your go-to guy.

A procurement clerk is in charge of a wide range of duties and responsibilities. The job description of a procurement clerk can be clerical, but in some companies, they do a lot more than that.



In general, a procurement clerk checks the inventory when a request for a product comes in to see if that product is available. If not, he/she may search for providers or suppliers, conduct interviews, and get prices and compare those with other suppliers. The procurement clerk presents the gathered data and makes the necessary purchases based on who the company chooses to buy the material from.

A procurement clerk is also in charge of checking the status of the orders and also addresses any questions the chosen supplier may have. Once the ordered materials or supplies arrive, he/she checks the items to make sure they match what was ordered and notifies the suppliers in case there are any discrepancies.

In smaller companies, a procurement clerk may be the one responsible for the company's inventory. For bookkeeping reasons, they monitor the movement of the supplies and keep track of them accordingly, making sure that the items are accounted for.

Usually, a high school diploma is needed in order to be a procurement clerk. Some companies may also prefer candidates who have a combination of related work experience and a high school diploma or its equivalent.

Good communication skills, both oral and written, are a must if you want to be a procurement clerk. Since you will be dealing with suppliers and will also be presenting information to the deciding officer in terms of supplies, you will need to be able to organize written documents and materials and also be able to present the information gathered in a professional and informative manner. Computer knowledge is also an advantage since most of the work will be done on a computer.

Training to become a procurement clerk usually lasts for a few months, and training is most often conducted by a tenured office clerk or a tenured procurement clerk. The tenured office clerks will show the trainee the way things should be done and how they have personally been doing things at work.

Prior experience is not a big issue in becoming a procurement clerk as the job itself can be learned easily by someone who is willing to learn from a tenured office clerk or another procurement clerk.

The procurement employment opportunities should be experiencing very minimal or no change at all. As mentioned earlier, computer savvy high school graduates are the best candidates for this job. Most probably, vacant positions will be coming from employed procurement clerks who choose to leave in favor of a different job, retirement, or other reasons.

Last year, procurement clerks were receiving an average salary of $16 per hour, or about $35,280. The top paying industry for procurement clerks was the post office, and the highest paying state was Oklahoma.

If you're fresh out of high school and looking for a job, consider becoming a procurement clerk. The job is not physically strenuous, but involves a lot of organizing things and computer work. You just need to have an organized workplace, keep a list of the things you need to do on a daily basis, and keep track of the inventories and supplies that the company you are working for has. The job may seem a bit daunting since there are a lot of things that you need to keep track of and account for, but once you get the hang of it, being a procurement clerk is fun and is also a great stepping stone for other bright career opportunities.
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