Any job that is dealing with procurement activity is going to be one will require the ability to handle tasks that are very detailed. Individuals who handle job duties that are related to procurement need to be able to multitask in many areas.
You will need to have a high school diploma or your GED at the very least to be hired as an entry-level procurement clerk. Communication skills are essential for someone in this type of position. You must have extremely good writing abilities, and being able to verbally communicate with other people will also help you excel at this type of work. These procurement jobs are also best performed by people who have very good organizational skills and abilities.
Many procurement positions will demand that applicants know how to work with computers. This is where most of your future work will be done. If you do not yet have good computer skills you should definitely consider taking some basic level computer training classes online or at a local community college. These computer courses and skills will help you in your employment search. You need to be able to quickly show a future employer that you can handle the many different tasks of this position and that involves showing your knowledge of operating computers and software programs.
You can also get a head start on your competition be being able to show future employers some type of related work experience. Even an office job or a basic retail sales position will provide you with some essential experience.
Procurement related openings will be dealing with materials and supplies, so you should always try to learn as much as possible about how these are handled. Regardless of what your actual position is in the company, you can still ask questions and learn something about the way the supply and distribution process works. Since jobs in procurement are very responsible positions, it will be very helpful to have some prior work experience to show your responsibility and eye for detail.
Let your employer know that you are interested in this area of work and they will usually assign you some tasks or duties that will help you gain additional knowledge. Many of the duties that are involved in this type of work can be learned through exposure to the work environment and through hands-on experience.
In all businesses and offices, there are always supplies that must be ordered and distributed. If you show a helpful and enthusiastic attitude about work and can show that you are a trustworthy individual you may soon be given duties directly as a result of showing these attributes.
As your employer sees that you are serious about learning more related to procurement responsibilities you will be given more opportunities to advance at work. Many procurement clerks and purchasing agents are promoted from within a company's ranks. You can find some courses online that may help you by providing you with more skills and certification in this job area.
Procurement clerks must prepare and purchase orders for the company and these orders may involve anything from office supplies, furnishings, or building materials. They must also keep track of the orders, be able to track the purchases and supplies throughout the ordering process and keep in touch with the many different vendors. They will also compile the many requests for materials and will have to field any of the purchase inquiries from company workers or vendors.
Sometimes procurements clerks are also known as purchasing technicians. These people have very wide-ranging responsibilities that will vary depending on the size and the type of organization that they are employed by. Individuals who enjoy meticulous and detailed work usually find this type of position suits them very well.
Procurement clerks not only have to handle the routine duties of their position, they will have to often find the supplies that their organization wants or needs. This means that they may have to search through a number of different catalogs or perform online searches to find exactly the right products. Some of the people who work in procurement will also handle bid solicitations from vendors who offer to provide certain supplies or materials. Many suppliers, or potential suppliers, will have to be interviewed and approved by the procurement department in order to be placed on an official list of approved vendors. In many instances, the person that will perform the interview may be the procurement clerk.
Once any purchasing orders have been made it is the duty of these clerks to keep track of the orders and they must determine the cause for any undue delay. This may necessitate many phone calls, emails and even in-person visits to a supplier. If any problems arise in the area of supplies and vending, the procurement department is expected to handle it in a timely and professional manner. The procurement clerk is the responsible person that must check each shipment of supplies as they arrive and they must make sure that the purchase order and the shipment reconcile. Even the company inventory control system may fall under the auspices of a procurement clerk.
While these jobs can be found in a wide variety of industries and organizations, a large percentage of procurement positions are found in different government agencies. You can check online message boards and find many open procurement clerk positions that are now available at the city, state or federal government level. This will let you compare many jobs at one time to find the one that suits you best. Most of these positions involve standard 40-hour workweeks and will include a great deal of computer-oriented tasks.